Games and Prizes Committee

Committee Head:

Scope of Responsibilities:

1. Decide, while taking suggestions from other parent organizers, on the number of games, & which games will be conducted on Family Day.

2. Strictly 30 minutes will be allotted for these games, including preparations. The games may be stopped midstream or the program may move on (even while a game is ongoing) once the 30 minute time allotment used up.

3. Suggested number of games: 3 to 5, depending on the length of each game. Games for 2007 Family Day: Pinoy Genio (charades), basketball shooting & Deal or No Deal.

4. Arrange who will provide the props for each game.

5. On January 30, Friday, or January 31, Saturday, assign & label all prizes for all the games based on available solicitations / donations from parents / companies. Include prizes for the following:

a. Raffle Prizes - major donations like oven toasters, umbrellas, vases, etc.
b. Games Prizes - for team winners, include a prize for each participating member
c. Overall Color Team Winner - based on total of points garnered by each Color Team
d. Consolation prizes for all participants (each member gets one minor prize each) in the intercolor cheering competition, field demonstration dances & games - this will depend on whether there are enough solicitations. Examples: bar soap, snacks, small pouches, ballpens, etc.
e. Special Awards - Most Attended Color (most number of attendees: results can be taken from Registration Committee Head after the Holy Mass) & others the organizing committee wishes to recognize.

6. From the time solicitations & donations begin up to January 31, Saturday, coordinate with the Solicitations Committee Head to have a constantly updated list of solicitations & donated goods that can be used for the prizes.

7. This Committee Head is responsible for:

a. Keeping current the master list of any and all goods donated for the prizes
b. Finding a safe place of storage to hold these donated goods from now until the Family Day, usually at the conference room behind the office of Sister Ida.

c. Being in the SSCW premises at anytime that a sponsor / company / parent wants to deliver a sizable donation, ex. 10 boxes of soap, to receive the donation & to make sure all good are safely brought up to the storage area for prizes. If not possible, keep communication with Gerg Santos so she can direct the solicitations / donations to the designated storage place. But it's better if soon after, you can go yourself to check on what was donated for proper documentation.

8. On the Family Day itself, make sure all needed props are in the gym on the morning of the Family Day, in advance of the schedule for the games.

9. If additional donations arrive, the Committee Head may find other opportunities to give prizes away. Usually, extra prizes are give as consolation prizes or for additional raffle prizes. When the Family Day is over, do not give extra prizes to parent organizers or students, but have them returned to the storage area & report them to the overall coordinator, because these prizes are the property of the school.

10. Determine the number of participants needed for each game, & enlist participants as they enter to register in the morning. The Games & Prizes Committee Head, along with the Color Team Captain, needs to be at the Registration Tables during registration time to invite & get the consent of parents to sign in to join the games. The list must be complete once the Holy Mass begins.

11. Coordinate with the Program Committee Head and make sure these participants are already at the gym (or in the field) for their assigned games even during assembly for the parade. Make sure the props are at hand in advance as well.

12. Coordinate with Ms Gerg Santos 2 weeks before Family Day to ask for Color Team Captain assignments. Once these team captains are assigned, you can approach each of them & ask for suggested names of games participants. These team captains are usually familiar with their members & usually can be contacted by text or can be seen in school during dismissal time in the afternoons. Some of them may wait with you during Registration on Family Day to invite their team members to sign up for the games. You can invite them in advance to do this with you. This will help them too because they will want to win the games & garner points.

13. Assign a points system for all competitions. In the past, points were awarded for 1st place, 2nd place, 3rd place, & the remaining teams may have an equal number of points. You may also allot decreasing numbers of points for the 4th, 5th & 6th placers. This will depend on the nature of the game. Assign the points system for the following:

a. Intercolor Cheering Competition
b. Each game
(Total # of points will be computed so the Color Team with the highest number of points will receive an award -- possibly a trophy)

14. Arrange for somebody to accurately record the points for each Color Team as the competitions proceed through the day, and when the grand total number of points is needed, the person-in-charge can provide it immediately.