Physical Arrangements Committee

Committee Head:

Scope of Responsibilities:

1. Arrange for the multi-colored banderitas to be hung from the trees on the field to the rear of the Administration building on Saturday, January 31, 2009. Ms Gerg Santos informed us that the banderitas from last schoolyear are damaged, so we need to purchase a new set. Better if the new set has all the colors of the Color Teams (orange, red, green, yellow & violet). If not, then most of the colors.

2. Arrange for multi-colored flags to be placed on the perimeter of the whole field. Check if the flags used last year are in good condition. If not, arrange for new ones to be made.

3. Coordinate with the Solicitations Committee Head regarding the hanging of the Major & Minor Sponsors' Banners. Be present on January 31, 2009 & early morning February 1, 2009 to supervise the school maintenance crew / sponsors' company representatives in hanging these banners.

4. Coordinate with the Food & Booths Committee Head regarding positioning of the food booths to be brought in. These booths will be brought in on Saturday, January 31 or very early morning Sunday, February 1. The Physical Arrangements Committee Head will have to be present for this.

5. Coordinate with the Sounds System personnel regarding where to place their speakers, microphones & equipment.

6. Assist the Registration Committee Head in bringing the Registration Tables to the pergola, supervising the school maintenance crew.

7. Request for tables (mid January 2009): 1 for the field, for raffle prizes, & 1 for the first aid table (& where to position it. Please coordinate this with Ms Gerg, who will refer you to Sister Bellarmine). Also: a tent for the field table, where the Emcee will be stationed.

8. All locations (tables, tents) need to be coordinated with & approved by Sister Bellarmine, sometimes care of Ms Gerg Santos, who by now is familiar with how things are done through the years.

9. Just in case a band will be invited to perform at the gym, the Head needs to coordinate & organize where the additional sound system (equipment, lights, speakers) will be placed, both on & off-stage. The Committee Head needs to coordinate between the band members & the sound system personnel so their musical instruments can be attached to appropriate equipment.

10. Be available for any urgent needs / changes / adjustments needed on the Family Day itself concerning any prop, table, banner, or equipment connected to the physical arrangements of the school venue.

11. Contact the Sound System Person who has been supplying it for rent through the years, & arrange all details for finalization of this rental. Coordinate with the Program Committee Head for this, in case an additional sound system will be needed for a band performance. Arrange for payment care of the overall coordinator.

12. Responsible for all decor & major equipment in the school premises on February 1, 2009, Family Day.