Program Committee

Above: Short video clip of The Band Hale during their performance at the SSCW Family Day 2007

Committee Heads: Jun and Virna de Leoz

Scope of Responsibilities:

1. Finalize the Family Day schedule from beginning to end.

2. Give specific times for each of these events on Family Day, February 1, 2009:

Booth set-up
Registration
Holy Mass
Assembly for the Parade
Parade
Cheering Competition for Color Teams at the gym
Lunch
Games in the gym
Preparation for the Field Demonstration
Field Demonstration

Optional:
Assembly at the gym for the band performance
SSCW all-girl band performance
Band performance

3. Coordinate with Ms Jane (Year 2 Adviser) and / or Ms Leah (High School Special Events Coordinator) regarding the time allotment needed for the Field Demonstration.

4. Before the Family Day and as early as now, coordinate with the person-in-charge for each event listed above, with regards what time their event will begin & end.

5. Coordinate with Ms Gerg, Ms Leah, Ms Jane or other people concerned with regards additional performances so these can be scheduled into the program & given appropriate time. Ex. teachers' performance, basketball game of alumni students, performance by alumni students.

6. Include the following in your schedule: family day raffle, grade school raffle (if existing), playing of the national anthem, opening words & prayer by Sister Bellarmine, HSPA President, GSPA President, & Family Day overall coordinator (if needed). Please confirm what other details are needed from Ms Gerg Santos.

7. On the Family Day itself, prepare the event 15-20 minutes ahead of schedule. Example, during assembly for the Parade, begin to coordinate with the Games & Prizes Committee Head to call all games participants to the gym, so when the Parade ends there, the games participants are immediately available once the games begin. The Program Committee Head needs to spearhead each event this way for the whole program. The other Committee Heads & Overall Coordinator will assist you closely.

8. Changes in the program events & scheduled times will occur several times as the planning progresses, so be ready to adjust your schedule.

9. The final schedule of the program will have a clear list of the events to be held & the specific time they will be held. The Committee Head will ensure on the Family Day itself that this schedule will be followed, that there will be no delays as much as possible.

10. If there are delays, the Committee Head should approach other people concerned, learn the reason for the delay, & address it. Ex. During preparation for the Field Demonstration, you can ask Ms Leah if the Field Demo dances can begin at the time allotted. She will be able to tell you the status. For ex. "The girls have been informed & are on their way to their classrooms to change now." Another example, you need to be informed if the band to perform is on their way to the school (through the overall coordinator).

11. Find out from Ms. Leah the order of dance performances for the Field Demonstration, for the Emcees' benefit. There will be a dance performance per pre-school, grade school & high school level, but in the past years, the order was shuffled, not according to age.

12. Coordinate with the Games & Prizes Committee Head to make sure all prizes (raffle, winners of inter-color cheering competition, games winners & field demonstration winners) are ready at the nearby tables. Intercolor cheering competition & games winners - prizes in the gym (if sun is too hot for the games) on a table. But games may be held on the field as well -- in this case, the prizes will be at the field table. Field Demo & raffle winners - prizes on the table in the field. These prizes will have been labeled or clearly assigned by the Games & Prizes Committee Head on Saturday, January 31, 2009.

13. Assign a Scriptwriter who will prepare a clear script with text / dialogue of emcees. Copies of this script will be given to certain Committee Heads so coordination on that day will be easier. The overall coordinator will assist you with this.